When everything moves: The challenge of managing identity, presence and security in today’s workplace

In a workplace where everything moves, organisations need systems that instantly recognise who is where and why. Adaptive identity and presence management provide the trust and clarity needed for secure, fluid work. It’s not about control, but about empowering people, leaders and organisations to operate with confidence.

Country Manager Javier Alonso Cerrado will talk about that

on Thursday, 19 March at 10:20 a.m.: ASLAN 2026
at the ASLAN conference in Madrid (17-19 March)

Today’s workplace is no longer a single location. It is a network of people moving between spaces, roles, schedules and responsibilities. Hybrid work, dynamic teams and flexible operations require organisations to maintain trust, safety and clarity in environments where constant change is the norm. 

This raises a key question: 

How do you manage identity, presence and security when your workforce is always in motion? 

To operate effectively, organisations need to know who is in their spaces, why they are there, when they should be there and what level of trust they need at any moment. This is achieved not through rigid control, but through adaptive, intelligent systems. With secure and flexible identity credentials, employees, visitors and contractors can authenticate themselves in ways that match each context. 

Leaders require visibility not only into time and attendance but also into how spaces are used, how teams move and how costs develop enabling better planning and faster decisions. In a world where everything moves, organisations need systems that move with them. 

This is not about control. It is about empowerment: 

• empowering people to work fluidly and securely, 
• empowering managers to act with clarity, 
• and empowering organisations to turn identity and presence into strategic value. 

Application examples across different environments  

In large airport environments, managing identity, presence and security is essential for complex operational processes. Integrated systems with gate terminals, badge workflows and extensive access infrastructures provide real-time visibility of staff authorisations, flight changes and regulatory requirements, while reducing manual effort and supporting scalable growth. 

Educational institutions likewise need solutions that balance open learning environments with controlled access to sensitive areas. Systems for access control, time recording and workforce scheduling help manage permissions for classrooms, laboratories, administrative spaces and dormitories, while lowering administrative workload. Scalable configurations adapt to institutions of different sizes and support secure, well-organised learning environments.